Billing and Invoice Reconciliation Analyst

Role Overview & Responsibilities

Reporting to

IT Commercial Manager

Function

Information Systems

Location

London or Bury St Edmunds

Reference Number

76564

Employment Period

Fixed Term Contract (6 – 8 months)

Contract Type

Personal Contract

CiP Level / Bonus

7.5%

Starting Salary

£25,000 – Plus bonus and benefits

Closing Date

23/04/2023

All applications will be reviewed after the closing date

We also offer :

Annual leave 25 days

Personal Pension Plan – Personal contribution rates of 4% or 5% (UK Power Networks will make a corresponding contribution of 8% or 10%)

Tenancy Loan Deposit scheme

Tax efficient benefits: cycle to work scheme

Season ticket loan

Occupational Health support

Switched On – scheme providing discount on hundreds of retailers products.

Supplier discounts, such as O2, EE, Vauxhall cars, Universal tyres

Discounted access to sports and social clubs

Employee Assistance Programme.

Job Purpose

UK Power Networks is the leading Distributed Network Operator (DNO), with the ambition on supporting the transition to Net Zero at the lowest possible costs to customers.

As a valued member of the IT Commercial team, you will be responsible for working across our business to own complex billing arrangements and ensure invoices are paid on time to our vendors. Information Systems holds the central budget for IT expenditure across our business, and with this role, you will get visibility across our entire business.

Dimensions

Providing support in paying approximately 1000 invoices per annum

Principal Accountabilities

Understanding the critical IT services, key stakeholders and how the billing mechanisms for each.

Complete a Goods Receipt for services to confirm payment can be made

Liaise with business to address any data queries, keeping them up to date throughout the process

Work with accounts payable to ensure invoices are paid on time

Ensure workload completed within SLA requirements

Ensure records are kept to support audit

Highlight areas of spend that may be common to other business units and highlight opportunity to aggregate spend or outline agreement opportunities with the Category Specialist

Full understanding of direct pay process and when to use it

Identify process improvements to drive continuous improvement

Nature and Scope

The post-holder will demonstrate:

Ability to work independently with minimal direct supervision under the direction of the IT Commercial Manager.

Become a trusted and knowledgeable service provider to UKPN who is able to provide advice to the business to ensure the correct supplier and purchasing route is used.

Ability to communicate effectively with internal stakeholders.

Ability to develop good working relationships with other IT functions.

Ability to work flexibly and undertake tasks and activities in support of other IT team members.

Skills,

Qualifications and

Experience

GCSE level

Experience of Microsoft packages, more specifically Excel

Ability to work in a high volume environment and meet strict SLA’s

Good communication skills

Customer service skills

Commercial awareness

Health & Safety

Responsibilities

Managers and supervisors carry both legal and company responsibilities for ensuring the health and safety of their employees, those under their control and those who might be affected by the work undertaken, i.e. public, visitors and employees of other organisations. This includes briefing individuals working for them and ensuring there is the necessary understanding, competence and application of requirements to work safely and without harming the environment.

Employees will ensure they fully understand the health and safety risks involved in their work activities and their responsibility to apply the controls needed to manage those risks to acceptable levels. Similarly where work activities can have an adverse impact upon the environment, and particularly where there are legal requirements, employees will understand those impacts and the controls they must ensure are applied.

Employees need to be aware that for some craft and operational roles that work at height, or use fall arrest devices, there is an upper weight limit of 116Kg due to maximum safe working load of the safety equipment that is used.

If in doubt ask!

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.